We currently do not have any open positions available. Please check back in the future for any updates.
At this time, there are No Job Openings Available.
Below are positions when available we would seek to fill.
If you would like us to have a copy of your resume on file, kindly submit to info@robertseventgroup.com
Job Opening: Event Coordinator
About Roberts Event Group
Roberts Event Group, Inc. is the leading provider of special events, meeting management, destination management, and event entertainment servicing Pennsylvania, New Jersey, and Delaware since 1994. We know that every client and event is unique. Every aspect must be strategically considered and woven together seamlessly to achieve maximum return on investment along with brilliant results. Roberts Event Group, Inc. is committed to nothing less than perfection with every event we touch.
Position Overview
We are seeking candidates for a full-time, entry-level position to assist with the planning of Special Events and Destination Management programs throughout the tri-state area. This is a great opportunity for someone entering the events industry and seeking to gain on-the-job skills and knowledge. This role will be primarily responsible for writing proposals, vendor and entertainment research, event coordination, working with clients and venues, and budget management. Hospitality, tourism, and entertainment education and experience are a plus. The position requires outstanding organization, logistical skills, operations experience, creativity, ability to provide exemplary customer service, interpersonal and time-management skills, the self-motivation necessary to perform in a high-volume office, and the ability to accept direction and be a strong leader and problem solver.
Position Responsibilities
- Assist with all aspects of the event production process from start to finish including the development of proposals for clients.
- Identify, negotiate, and hire vendors and entertainment in preparation for corporate and social events.
- Handle vendor contracts and send confirmations to talent.
- Create budget spreadsheets and track related invoices and expenses.
- On-site coordination of event talent, entertainment, and décor.
- Assist with Destination Management programs including ground services, flight manifests, airport arrivals, departures, and event transfers; tours; dine-arounds; VIP assistance; show tickets; venue buyouts; operation of Hospitality and Registration desks and staffing; food and beverage plus other requests as the program requires.
- Attend and engage in weekly meetings by tracking action items and sharing strategic ideas to enhance the business.
- Use an event management software system to track event details.
- Maintain talent and vendor information upkeep in Outlook contacts.
- Assist the Executive Team as needed on business development and the execution of sales outreach plans for conventions, corporate and social events, hotel and venue contacts, and city/community events and programs.
- Work in collaboration with the office team on posting company events and updates on Social Media sites, as needed.
- Maintain a photographic library of all Roberts Event Group projects.
- Attend industry networking activities as a representative for Roberts Event Group.
Requirements
- Bachelor’s Degree in Event, Hospitality and Tourism Management, Marketing or related discipline preferred.
- A minimum of one year of experience in the event industry and an understanding of event operations such as floorplans, vendors, décor options, local venues, proposal writing, and familiarity with Philadelphia is preferred.
- Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products including PowerPoint, Excel, and electronic calendar systems preferred. Capability to quickly learn new software. Previous experience creating PowerPoint presentations and budget spreadsheets in Excel is a plus.
- Ability and flexibility to work at events that may be outside of regular working hours including evenings and weekends and/or over multiple days.
- Outstanding organizational and time management skills; ability to handle several projects at different stages simultaneously; adhering to timelines, budgets, and appointments; keeping important documents and information organized both in paper and electronic folders.
- Excellent verbal and written communication skills and the ability to convey information accurately with confidence, respect, and clarity. Must be able to write creative, detailed, and well-rounded proposals in a clear and concise manner.
- Strong interpersonal skills to ensure everyone involved in events understand their roles; ability to develop and manage productive relationships with colleagues, clients, and vendors; excellent listening skills and dedication to understanding the needs of our clients; tactful negotiation and diplomacy skills; positive and professional client and guest services demeanor.
- Solid judgment and resourcefulness; able to learn quickly and be adaptable; proactive, independent problem-solving ability to make decisions during unforeseen challenges with a calm and professional demeanor.
- Travel and own transportation to office and event locations is expected.
- Competitive salary and benefits offered.
For Immediate Consideration, please click here to send a cover letter and resume.
Job Opening: Event Planner
About Roberts Event Group
Since 1994, Roberts Event Group has been a leading provider of special events, meeting management, destination management, and event entertainment servicing Pennsylvania, New Jersey, and Delaware. Known for our local expertise and resources, Roberts provides both corporations and non-profit organizations with creative meeting and event solutions along with stellar customer service. As specialists in event management, transportation, entertainment, tours/activities, program logistics, and a full range of event services, we are committed to nothing less than perfection with every event we touch.
Position Overview
We are seeking a talented, dynamic, multi-task-oriented candidate for a full-time position as an Event Planner to oversee Special Events and Destination Management programs & sales throughout the tri-state area. The ideal candidate would bring a can-do approach to events that address client satisfaction, project goals and budget requirements. The primary responsibility of this role will be to serve in a lead role in the event planning process and as the primary contact for accounts. Additional responsibilities include helping to identify new sales opportunities and long-term partnerships through networking; sales of corporate events; creating professional proposals and budgets; managing a portfolio of customers; working closely with event coordinators to produce high level events; serving as a business representative at industry events; and project managing a high-volume of work to ensure service levels are met or exceeded. This position reports to the company President.
Position Responsibilities
- Serves in a lead role in the event planning process and as the primary contact for accounts.
- Oversee and participate in the planning and formation of events and programs from inception to completion, including on-site coordination and representation as needed.
- Manage multiple clients and projects.
- Attract clients by promoting the company positively, answering questions and addressing concerns as they arise.
- Organize & produce detailed responses to RFPs.
- Review & oversee proposal process with event coordinators.
- Work closely with and mentor event coordinators.
- Manage incoming sales inquiries from qualification through contract.
- Consult, strategize, and manage sales efforts for the company.
- Seek new client business relationships to secure growing sales and conduct sales presentations to clients.
- Identify and develop additional sales opportunities within existing relationships!
- Reinforce relationships with third parties & incentive management companies and hotels.
- Participate in weekly office meetings.
- Actively participate in industry organizations and networking events to promote Roberts Event Group brand awareness and build new business relationships.
- Maintain knowledge of PA/NJ/DE region with a strong emphasis on Philadelphia as a destination.
- Contribute photos for social media needs for the company – Facebook, Instagram, Twitter, etc.
- Other projects, responsibilities, and tasks as assigned.
Requirements & Qualifications
- Minimum 3 years of direct experience in destination management & special events industry and 3-5 years of proven successful sales preferred.
- Familiarity with PA/NJ/DE region with an emphasis on Philadelphia preferred.
- Bachelor’s Degree in Event, Hospitality and Tourism Management, Marketing or related discipline preferred.
- CMP, DMCP or CIS certification preferred, but not required.
- Advanced level skill in destination management services and best practices a plus.
- Proficiency in creatively enhancing and delivering programs with a variety of standard services, including special events, staffing, tours, transportation and dine arounds, etc.
- Experience generating and growing corporate event business.
- Have existing and trusted relationships with hotels, venues, convention bureaus, restaurants, suppliers, destination icons, etc.
- Financial acumen and understanding of budgeting.
- Employee management experience a plus. Ability to work both independently and as part of a team,
- Outstanding organizational and project management skills; ability to handle several projects at different stages simultaneously; adhering to timelines, budgets, and appointments.
- Excellent verbal and written communication skills and the ability to convey information accurately with confidence, respect, and clarity. Must be able to write creative, detailed, and well-rounded proposals in a clear and concise manner.
- Able to develop and manage productive relationships with colleagues, clients, and vendors; excellent listening skills and dedication to understand the needs of our clients; tactful negotiation and diplomacy skills; positive and professional client and guest services demeanor.
- Must work well under pressure and tight timeframes, exercising good judgment and excellent interpersonal skills. Display exceptional patience under pressure and the ability to remain professional under all circumstances.
- Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products including PowerPoint, Excel and electronic calendar systems preferred. Capability to quickly learn new software.
- Previous experience creating PowerPoint and/or Canva presentations and budget spreadsheets in Excel is a plus.
Must have the ability and flexibility to work at events that may be outside of regular working hours including evenings and weekends and/or over multiple days.
Travel and own transportation/vehicle to office and event locations is expected.
Base salary + commission, and benefits offered.
For Immediate Consideration, please click here to send a cover letter and resume.
Roberts Event Group is an equal-opportunity employer, committed to a diverse and inclusive workplace. Roberts considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.
